Canon Europe, leader in imaging solutions, moves to the cloud with Microsoft Project Online, to help eliminate manual work in Excel, optimize financial management and generate a broader portfolio overview.
The scale of Canon’s business means that the company works on over 40 projects at any one time, communicates with a network of service partners supporting its daily operations and has more than 900 available internal and external resources. Due to Canon’s scale and breadth of work, one of its main challenges was financial management. With so many resources, invoicing was a time consuming process. Additionally, Canon received timesheets in several formats and needed to cross-reference these with the invoices they received to track actual hours compared to budgeted hours, which was a resource-intensive process. With this in mind, the company was keen to implement one solution that was capable of handling a large project portfolio across the entire organisation, as well as giving the company a consolidated overview of finance, resources and projects.
To manage the organisation’s project portfolio, Canon chose Microsoft’s PPM solution, Microsoft Project Online. As Canon was already using the Office 365 suite, Project Online was seamlessly integrated into the IT strategy. The many out-of-the-box functionalities (e.g. timesheet management, portfolio analysis, project websites and project scheduling) were a key benefit for Canon as it could fulfill the company’s needs in terms of management and overview of project portfolios, finance and completing time sheets.
“Due to its great flexibility and usability, Project Online is capable of supporting the PPM needs for large enterprises like Canon Europe to define and manage its project portfolios and improve delivery cycles,” says Felix Arons, Senior PMO Officer at Canon Europe.
To implement the solution, Canon chose Projectum, the global Microsoft PPM Partner of the Year 2015. Projectum was part of the entire process, from defining the initial scope and vision to implementation and user training. Projectum used an iterative delivery model to ensure that the customer was constantly involved in the implementation process and knew exactly what the end result will look like. In this process, Projectum also served as a trusted advisor, working closely together with Canon’s portfolio management team to collectively decide on the right solution based on best practice. Furthermore, Projectum provided training to ensure that users were ready to take advantage of the solution from day one.
Thanks to Project Online, Canon’s service partners can now fill in their hours directly into Canon’s timesheet system. When Canon receives an invoice, the company can easily check if the invoiced hours correlate with the logged hours in the timesheets – opening up a whole new world of efficient financial management.
An example of the solution
As Project Online is a cloud-based solution, there is no need for local maintenance or installation. The PPM solution also seamlessly integrates with the rest of the Office 365 suite. The Microsoft PPM solution relieves Canon of a lot of manual work and speeds up invoicing, thereby saving the company time and resources. The solution also improves collaboration across the organisation through the use of project sites. This allows employees to track changes on projects and programmes, share documents and tasks, and view project summaries. With Project Online, Canon now has the right data quality, and a complete overview of the entire project portfolio.
”By using Project Online resources, we’ve come up with a process that’s convenient for us and our service partners, eliminating time consuming labor and giving us the necessary information that allows us to manage and prioritize our project portfolio – helping us make important decisions faster,” commented Arons.
Canon Europe is the regional sales and marketing operation for Canon Inc., represented in 116 countries and employing 19,000 people across Europe, the Middle East and Africa (EMEA).
Founded in 1937 with the specific goal of making the best quality camera available to customers, Canon’s tireless passion for the Power of Image has since extended its technology into many other markets and has established it as a world leader in both consumer and business imaging solutions.
Its solutions comprise products, ranging from digital compact and SLR cameras, through broadcast lenses and portable X-ray machines, to multi-function and production printers, all supported by a range of value added services.
Canon invests heavily in R&D to deliver the richest and most innovative products and services to satisfy customers’ creative needs. From amateur photographers to professional print companies, Canon enables each customer to realise their own passion for image.
Canon’s corporate philosophy is Kyosei – ‘living and working together for the common good’. In EMEA, Canon Europe pursues sustainable business growth, focusing on reducing its own environmental impact and supporting customers to reduce theirs using Canon’s products, solutions and services. Canon has achieved global certification to ISO 14001, demonstrating a world-class environmental management standard.
For further information about Canon Europe, please visit: www.canon-europe.com
For further information about the PPM solution, please contact Jes Allersted, email@example.com or
+45 31 73 11 24
+45 31 73 11 24